Virtual Presentation Guidelines

Please note that these instructions are specifically for virtual participants.

1- In what manner will the virtual presentations of papers be conducted?

Your recorded video presentation will be played during the virtual sessions of the conference. If feasible, we encourage you to join the conference room for a live Q&A during your presentation. The presentations will be streamed in various parallel Zoom rooms virtually.

ZOOM meeting room IDs and passcodes for live participation are provided below. The Conference Program, including the time, date, session, and room details is available at: Download Conference Program v1.

2- Duration of the video presentation:

Each presenter will create a presentation video with a maximum duration of 10-12 minutes.

3- Presentation Template (Optional):

Authors are free to use any presentation template of their choice. However, a sample template is provided below for reference:

Download Sample Presentation Template

4 – How to Submit the video presentation?

Please submit your recorded video through the Google Form at: https://forms.gle/EfJA7zCJP73N8uCE7

Deadline for Submission of Presentation Video is 16 April 2026

Please contact the conference manager for your questions: [email protected], [email protected]

If you wish to record a virtual presentation via Zoom, please follow these guidelines:

Install Zoom by Clicking the Link: https://zoom.us/client/latest/ZoomInstaller.exe

Guidelines for Pre-Recording Your Presentation – ICIICE 2026

  1. Open a New Zoom Meeting
    Launch Zoom and click on “New Meeting”
    Make sure video and audio are ON
  2. Share Your Screen
    Click “Share Screen” and select your presentation in full-screen mode
    Enable “Share sound” if your slides contain audio/video
  3. Start Recording
    Click “Record” → “Record on this Computer”
    Wait 2–3 seconds before starting to speak
    Speak clearly, stay within the 10–12 minute limit
  4. End Recording
    Click “Stop Recording” after your final slide
    Then click “End Meeting” for Zoom to process and save the video
  5. Saving the File
    The recording will be saved as an MP4 file (Zoom will convert it after the meeting ends)
  6. Rename the file as:
    Paper ID #.mp4
    Example: Paper ID 122.mp4

Joining information for Zoom sessions:

Room A:

Meeting ID: 992 076 0741

Passcode: Will be sent via email.

Room B:

Meeting ID: 992 076 0742

Passcode: Will be sent via email.

Room C:

Meeting ID: 992 076 0743

Passcode: Will be sent via email.

Room D:

Meeting ID: 992 076 0744

Passcode: Will be sent via email.